The Reservation-Billings screen contains a summary of financial information as well as financial functions that can be carried out in Resrequest.




Use the toolbar to edit the Billings tab and save changes.

Details		Details refer to reservation billing contact details When a reservation is created the billing and invoice contact default to the reservation contact person A new billing and invoice contact can be added by clicking the search button to the right of the Billing and invoice contact field, a contact can be selected from the list or a new contact can be created
Deduct commission		This field indicates if the commission is included as a commission payable or a discount Reservations default to Deduct Commission set to ‘Yes’ Yes: gross amount excludes commission (i.e. the gross is displayed as the discounted amount) No: gross includes commission
Commission		The total amount of commission or discount due. This amount is only applied on components that are created as commissionable (this is setup on Property-Rates) This figure is derived from the agent role (where an agent is allocated) and can be over-written when in edit mode. When a new commission/discount is applied, it will only take effect when the costs are recalculated or for any new itinerary items added to the reservation. To recalculate costs, click the Regenerate Costs button
Rate type		A display-only field indicating the rate type that the reservation is calculated in, this rate type determines the accommodation rates
Invoice currency		The invoice currency defaults to the rate type currency, however if the contact requires an invoice in a different currency, the invoice currency can be changed here. When an invoice currency differs to the rate type currency, an exchange rate conversion must be applied. When an exchange rate is applied, an expiry date is also allocated to the reservation (preventing rates on quotations being applied for long periods)
Payment plan		The payment plan records the timing of payments due for a reservation. The sum of the payment amounts equals the gross amount due to the principal. The gross amount includes tax and any recorded cost variations. Commission, if payable, is deducted if the ‘deduct commission’ indicator is set on the reservation record. The payment plan breakdown is derived by applying a payment plan template. The default template is identified from the agent’s record, where applicable, or alternatively from the default settings. Internal users with Reservation-Update access can select a different plan template. The payment plan template provides the formulae for calculating the timing and amounts of required payments. Timing is specified as offsets from 3 base dates. The base dates are reservation date, arrival date and departure date. When generating a payment plan, the system applies the formulae to the actual dates contained on the reservation. It checks the validity of the resultant timings and adjusts them if necessary. Payment amount is specified on the template records as a percentage of the full amount due It is possible for the sum of the planned payment amounts not to equal the total chargeable amount for the reservation. This will happen when the reservation billing details have been changed subsequent to the payment plan being updated. In these cases the system calculates the difference and adds that amount as an unallocated amount due on the same date as the latest planned payment. Note that the payment plan reflects the amounts due to the principal. This will be different to the amount due to an agent in a case where commission is payable and deducted. Thus, in these situations the agent will not be able to present the plan directly to their client. This plan is defaulted (on the reservation wizard) to the payment plan allocated to the agent or public user Internal users can allocate a different payment plan by selecting a new payment plan from the menu and clicking the Update button, this will change the payment structure and apply the new format Once a payment plan is allocated it can be customised
Payment analysis		Payments received are not posted to the General Ledger. This posting is a function of the cash book. Resrequest records payments only in order to track the debt on a specific reservation.o If a payment is received in a currency other than the invoice currency the exchange rate is not recorded. The converted amount is entered in the invoice currency. So any exchange rate implications are handled from the cash book Exchange rate of invoice currency to home currency at the time of payment receipt is not a concern of this system The payment analysis displays a list of payments made for existing reservations, from edit mode the Record Payment button will link to the Record payments module Any payments captured for the respective reservation (from the record payments module) are displayed in the payment analysis area If the amount outstanding is displayed as TBA, it means that one or more items (accommodation or extras) have not had an amount allocated
Uninvoiced amounts		Amounts outstanding that need to be posted to an invoice         This row shows the sum of the accommodation values for the reservation Accommodation               This row displays the sum of the non-travel extras values for the reservation Extras               This rowshows the sum of the travel extras values for the reservation. Travel               Tax included in the gross amount: (Taxable amount * (100 + tax percentage) * tax percentage).Taxable amount = Rate amount + variance amount + negative commission. (If commission is to be deducted from the invoice, then the taxable amount is reduced accordingly. If it is not to be deducted, no adjustment is made.) Tax               Commission amount. This amount appears as a negative when commission is to be deducted.The heading of the ‘commission’ column varies. If the reservation is flagged for commission to be deducted, the heading is set to “Discount”; otherwise it’s set to “Commission”. Commission               The amount for which the agent / client is liable after accounting for commission.If commission is to be deducted, Nett = Gross + Comm.Otherwise, Nett = Gross – Comm. Nett               Gross chargeable amount, including variance and tax and before deducting commission. Gross               The sums of each of the columns. If any of the amounts are displayed as TBA, it means that one or more items (accommodation or extras) have not had an amount allocated Totals
Proforma Invoice/ Documentation button		This button opens documentation for the reservation The button name changes depending on the reservation status and the document names setup on the Default table for each reservation status
Regenerate costs		Regenerate costs will clear all accommodation costs for the reservation and recreate them This function is available to users with Reservation-Management access only