A free format descriptive name for a business/property
Abbreviation
A five character abbreviation identifying the property
Where a property name exceeds 25 characters, the abbreviation will be shown on reports and selected documentation
Property
Ticking this checkbox signifies that this unit is a property
Flagging a unit as a property means that accommodation units can be added to the property and rates
can be set for the accommodation units (the Rates tab is displayed on the property window when the unit
is setup as a property)
E-mail
The primary email for the unit
Clicking the email icon to the right of the field will open an email addressed to the unit
For a unit to be allocated as the Reservation Office (on the default table) it must have an email address
Telephone
This field displays the default telephone number of the property
Clicking the directory to the right of the telephone field will open the telephone directory where other contact numbers can be edited *
* For information on operating the telephone directory, refer to the Contacts module
Website
Enter the web address for the unit, for example: www.amanzico.com
Clicking the icon to the right of the field will open the website in a new window
The unit allocated as the Principal on the default table uses this field to provide the link for
the 'Visit our Website' from the Information menu
The website address for the 'principal' unit is used as the 'Visit our Website' link
Billing Indicator
This check box signifies if the unit has invoices generated in its name, for example: where the
properties are not billing entities, but the parent business unit is
The system generates an invoice in the closest parent 'billing indicator', i.e. it refers to the
closest 'parent' that is a billing unit and uses the respective unit name and VAT number
When a unit is flagged as a billing unit: home currency, VAT number and bank account details can be
allocated
Home Currency
The currency in which the general ledger is maintained
Reg number
A free format field for the business unit registration number, the number entered here is
displayed on documentation headers as the company registration number
VAT number
The VAT number that may be required for printing on invoices. It is only applicable to billing
business units and even on those records it is not mandatory because possession of a VAT number is
not always obligatory
Bank details
Multiple bank accounts can be allocated to a billing unit
To add a bank account to a billing unit, click the Allocate Bank button
The bank account window will open
Select the bank account to be allocated by clicking on the respective row (or click Cancel
to close the window and not apply any changes)
The allocated bank is saved to the unit (the bank is displayed in the bank details list)
To remove the allocated bank click the Delete button in the bank list
Linked address
To prevent tedious retyping of address details shared by units, a unit can have an existing address linked to it
Click the Set Linked Address button and from the pop-up select the unit with the source address
The linked address will be displayed for the current unit but can only be edited on the source contact record
Once a linked address is applied to remove the link, click the Remove Linked Address button
Postal Address
If no linked address is applied to a unit, the postal address details can be captured and edited directly on the record
Records displayed in the country drop down are being called from the Country code table
Physical address
If no linked address is applied to a unit, the physical address details can be captured and edited
directly on the record
Records displayed in the country drop down are being called from the Country code table
