Revenue Report

This report provides the facility to analyse revenue, both past and forecast, by financial period (month). Various filters may be used to determine the extent of the analysis. Users are able to control how the report output is displayed by selecting up to 2 grouping levels. When no grouping is required (grouping level 1 = “All reservations”), a sorted “Bednight summary” report may be produced, as well as the financial report. This report is only accessible to internal users with Reports (Revenue): read/update/management access.

Report Results

The results display the bed night totals at one or two levels (depending on the options selected). Within the lowest of these levels it also shows a row of revenue per currency. The revenue is split into financial periods. Up to 6 financial periods can be shown on the screen at a time, with a horizontal scroll bar providing the facility to shift the display. The right-most column displays the total revenue for the currency over the whole selected date range (not just the periods that are currently visible in the scroll area).

From the financial report users have the option of displaying a list of the reservations that make up any particular summary row.

The ageing of revenue figures is based on the invoice date applicable to each selected reservation. The invoice date is either the date of first arrival or the date of last departure (according to the principal’s preference). This is setup in the Default table which can be accessed by users with Default: update/management access.

Setting up the Revenue Report:

  1. Set the date range:
    • Select the Financial Period by clicking the Select Period button.
    • Select the months to be displayed.
    The financial periods are setup in the Financial Period code table
  2. Select additional optional filters including: property, currency, status, consultant, originator, source, nationality.
    Agent can be filtered by agent name or agent country. Selecting the Agent Country filter will open the country pop-up filtered by countries allocated to agents.
  3. Report options determine the result display. Level 1 determines what results are displayed as the primary sort in the first column of the report and Level 2 (optional) determines the secondary sort (i.e. the sort parameters of the second level)
  4. Click the Generate Report button to create the report.

Terms and Definitions

Print Report Click this option to print a copy of the report. It is recommended this report be printed in landscape orientation (this is setup in the printer preferences).
Export Results This option enables you to export displayed information into other applications such as Microsoft® Excel®. To export a report:
  1. After clicking the Export button, select to Save the file.
  2. When the file is saved close the export window and open the required application (e.g. Microsoft® Excel®).
  3. From the application, select the Open file option — locate and open the exported file.
View summary details To view a list of reservations that make up a total, click the respective row. A pop-up with a breakdown of the reservations opens, displaying the reservations making up the selected revenue.