Extras Quick Entry

The Quick Entry screen has been design for you to be able to quickly and easily add extras to your Confirmed, In-House reservations.

The process has been split into 3 sections:

1. Charge Details

When you first enter the Quick Entry screen you will see the ‘Charge Details’ section displayed.

Simply choose the property your guest/s are staying at and where the Extra is being purchased from. This then filters the Charge to list to display only those reservations which are applicable.

Once you have completed this first step click the Add extra button to proceed to the next section.

2. Extra Details

Here you can specify the details of the extra you are allocating.

As you select the ‘Category’, the extra drop down will update to display only those Extras linked to the chosen category.

When selecting the Extra, ResRequest will update the amount fields with the relavant pricing information (as setup on the Extras Code Table).

NOTE: You can use the TAB key or SHIFT+TAB to quickly get through the text boxes and drop downs.

There are 3 function buttons for this section.

• Add extra: accepts the details and adds the extra to the summary table.
• Clear extra: clears all the extra’s details and allows you to select another one.
• Clear extra and start again: clears the extra and takes you back to the Charge Details section.

3. Summary of chargeable extras/services

Once you have added the first extra you can view the details in the summary table. You can add multiple extras by completing the Extra Details section again and pressing the Add extra button.

You can delete extras from the summary table by selecting the respective checkbox and pressing the Delete selected button situated in the summary table.

By pressing the Clear all & start again button under the summary table, all the captured information will be cleared and you will be taken back to the Charge Details section.

4. Update

By pressing the Update Account button, the respective reservation will be updated with the captured Extra/s.

ResRequest will then display a printable ‘Successful transaction slip’ where you can:

• Print slip: prints the summary slip, which can then be handed to the guest.
• Open as a PDF: opens the summary slip in PDF format for view and/or printing.
• Email the PDF: opens the ResRequest email popup where you can email the summary slip in PDF format.
• Add New Extras: takes you to the start of the Quick Entry process.
• Return to Reservation: takes you to the Reservation Extras tab where you can view your additions.