Provisional Expiry Report

Provisional reservations are allocated a provisional expiry date (the defaults for the provisional expiry date are setup on the Defaults table). To assist in tracking and managing provisional reservations, ResRequest displays provisional reservations that have exceeded their expiry date by displaying the status in a red block – this means that the reservation has expired and is no longer being used to calculate availability. Provisional reservations that are due for expiry (i.e. will expire today), are displayed with the reservation status in orange.

In addition to displaying expired provisional reservations, a provisional expiry report is available to assist in managing and tracking provisional reservations before they expire. The provisional expiry report can be accessed by users with Provisional Report: read, update or management access.

Click here for Provisional Expiry Report Terms and Definitions »

Filters for the Provisional Expiry Report

1. Select the date range for the expiry:
   • All: all reservations with a provisional expiry date will be displayed.
   • Today: all reservations with a provisional expiry date that will be expired tomorrow (i.e. will expire today).
   • Today and the next...: all reservations that will expire today and in the next (however many days input).
   • Date range: all reservations that will expire on or between a selected date range.
2. Select a property and consultant filter by clicking the Search button.
3. Once the date filter is set, click the Generate Report button to generate the report.

Terms and Definitions

List Report	The list report displays the results grouped by property.
Detailed Report	This will generate a detailed report of all reservations that match the filter criteria. From this report additional options are available including: Show/hide If the user selects Generate Detailed Report, information can be displayed or hidden on this part of the report. This enables the user to view detailed reservations. The show/hide options are only available once a report has been generated and includes: reservation notes, guest information, extras notes and internal memos. To include them on the report, click the respective buttons (the buttons will become impressed).
Open as PDF	This will open the report in Adobe Acrobat from where the report can be printed or emailed.
Email as PDF	This will open the report as a PDF email attachment.
Print Report	Opens the Windows Print dialog pop-up, page splits need to be printed individually from here.
Show/hide	If the user selects Include Reservation Details, information can be displayed or hidden on this part of the report. This enables the user to view detailed reservations. The show/hide options are only available once a report has been generated and includes: reservation notes, guest information, extras notes and internal memos. To include them on the report, click the respective buttons (the buttons will become impressed).